For Teams

Plan an order for a trade show, conference or launch event

Check the date first, then choose bulk to the venue or one parcel per attendee. Rush production, venue delivery windows with a booth number, mixed sizes in one grid, and kit assembly are all built in.

Event orders come in two shapes. Bulk to one address (the venue, the show's advance warehouse, or your office) by a hard date, usually apparel in a size breakdown plus kits. Or kits to attendees at home after a virtual or hybrid event, where each person gets their own parcel and can enter their own address through a link.

Either way, start with the date. The deadline calculator on the events page tells you whether standard production and shipping make it, whether the order needs rush, or whether the date is out of reach, before you pick a single product.

1. 1

   printonic.com/teams/events

   Check the date with the deadline calculator

   Enter the event date and the ZIP code the order ships to. The answer is one of four: Comfortable (standard production and shipping land two or more business days early), Tight (on time, with a day or less to spare), Needs rush (only rush production plus express shipping makes it), or Not possible by then. Business days exclude weekends, in Pacific time.

   Arrival is planned for the business day before the event by default. Convention centers refuse deliveries before their move-in date, so use the delivery window fields when you are shipping to a venue.
2. 2

   Dashboard > Orders > Create Order, or Team orders > New team order

   Pick a shape: bulk to one address, or one parcel per attendee

   For bulk to the venue, create a single order with the venue address; the wizard has a venue section for the show name, booth number, attention line and delivery window. For kits to attendees at home, start a team order: paste names and emails and each person gets a link to enter their own address and pick a size.

   Team orders ship to US addresses only for now. A venue order can go anywhere the catalog ships, but the deadline promise is for US destinations.
3. 3

   Create Order > product > Order several sizes

   Enter mixed sizes in one grid

   On an apparel product, pick the color (and any other option), then click Order several sizes. Type a quantity next to each size and add them all at once; each size becomes its own line in the cart, priced exactly as if you had added the lines one by one.

   The grid caps at 1,000 units per size per line. A size that is not available in the chosen color is skipped and listed under the grid.
4. 4

   Create Order > Shipping > Event options, or New team order > Review and pay > Event options

   Add kit assembly when every attendee gets the same set

   Turn on Kit assembly and tell us how many kits. Every kit is assembled (tee, mug, notebook, tote, card) before it is packed, and the packing slip says so. The fee is per kit and is shown before you pay.

   For a team order, one kit per recipient is assumed (times their quantity).
5. 5

   Event options > Rush production

   Choose rush production when the calculator says Needs rush

   Rush moves the order to the front of the floor: it ships within one business day of approval (in by noon Pacific counts as the same day) and goes out on the express carrier tier. The fee is a percentage of the product subtotal with a minimum per order, shown before you pay, and a hard ship-by date is written on the order so our team sees it.

   Rush orders are flagged to our operations team after 24 business hours without production activity instead of 48, and again if the ship-by date passes.
6. 6

   Create Order > Shipping > Venue delivery

   Give the venue what it needs on the label

   Enter the show or event name, the booth number, the person the box should be marked for, and the delivery window the venue accepts. The show name prints as the company line and the booth and attention line print on the second address line, so the box is right even before the dock reads the paperwork.

   Production is held so the parcel cannot arrive before the window opens, and the ship-by date is set so it cannot arrive after it closes. When the window is shorter than the shipping variance we never plan to be late and tell you the parcel may land a little early; ask the venue about its advance warehouse.
7. 7

   Checkout, then the order page

   Pay once and watch the order

   Rush and kit assembly appear as their own lines on the checkout summary and on your receipt. The order page shows the event date, the ship-by date, the venue details and the expected arrival window. For a team order the manifest export includes an on-time column against the event date.